Event Emergency Management

Overview – Emergency Preparedness

Emergency situations can arise at any time and in any place.  Whether it is a large-scale natural or weather-related disaster, fire, acts of violence, terrorism or pandemic, accident, illness, or death.

A meeting or event organizer has no greater responsibility than ensuring the health and safety of their attendees.

When an emergency situation occurs, you may have only moments to respond, and the actions taken can have a significant impact on the event as well as the organization.  Having a right set of plans in place that can help you act swiftly to mitigate that impact is critical.

Event Emergency Response Team (EERT)

EERT is IEEE’s centralized event emergency preparedness hub, offering strategies, best practices, and resources for all IEEE global events. EERT will assist organizers in minimizing the impact of emergencies on event performance, safety and well-being attendees, and organizational reputation.

EERT offers event organizers:

  • guidance on planning for a wide range of emergencies

  • a centralized decision-making structure to facilitate an orderly and effective response

  • expert advisement and guidance through a crisis

  • coordination with internal IEEE groups (legal, corporate communications, risk management)

  • facilitation of communications about the emergency

  • ability to bring in additional resources as needed

 

How to report an incident or concern


Should you have an issue of concern for your event, follow these steps of action:

Step One: Ensure the safety and well-being of individuals

Step Two: 
Send an email to eert@ieee.org with your concern

Step Three:
Call, EERT team lead, Sherry Russ Sills, +1 908 566 8167 (Mobile)


Together, we will create a working strategy that defines the decision-making process, the chain of command for various circumstances and how the organization wishes to define what constitutes a real versus perceived crisis.

How to prepare

It is critical for your event to have an emergency action plan with well-documented procedures and protocols to swiftly respond in time of crisis.  Having a well thought out and detailed plan is an important part of emergency preparation. IEEE MCE is pleased to provide this template for your use and provides a framework for developing an emergency response plan for your event. 
 


Contact for general inquiry

For general inquiry about IEEE’s event emergency preparedness program, contact:

Sherry Russ Sills, IEEE EERT Lead
+1 732 562 3980 (Office)
+1 908 566 8167 (Mobile)
s.russ@ieee.org