Scouting, Site Selection & Contracting

IEEE is a powerful voice.

As a leader in the event industry with 2.5 million room nights booked around the world annually, IEEE is a powerful voice.

With the strength of the most trusted and largest professional association behind you, your negotiating power just increased exponentially. Let IEEE MCE lead these negotiations on your behalf.


  • Amplify your presence and buying power when negotiating with hotels
  • Create the vision and story of the event through creation of an RFP
  • Research and identify venues that fit with your vision and the event size & structure
  • Connect you to appropriate cities and target locations based on data & strategy
  • Mitigate risk as your voice within the marketplace
  • Leverage industry and global hotel partnerships and IEEE recognition in the marketplace for special rates & promotions
  • Determine appropriate benchmarks for price points against the IEEE global event landscape to ensure consistency of pricing and ancillary offerings
  • Negotiate rates and concessions and facilitate the contracting process representing your interests
  • Bundle contracts with other events to decrease rates and increase concessions
Scouting, Site Selecting & Contracting