Technical Program Management

One of the first steps to running a conference is choosing a conference chair and key committee members who will be responsible for all aspects of the event. It is important to be inclusive when forming your event committee.

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Building a Quality Technical Program

You have agreed to manage your conference’s technical program, now what?

  • Where do you begin?
  • How will you coordinate your committee, manage all of your paper submissions, and create the final publication?
  • Will you meet the IEEE publication requirements for a sponsored conference?

MCE’s Technical Program Management service is designed to assist you in managing the entire scope of your technical program.

Services

From workshops to large conferences, we can reduce your administrative workload so you and your volunteers can focus on the technical aspect of your program.

Paper Submission Site

  • Paper Submission site management – including set-up/maintenance for use by authors and the conference committee
  • IEEE e-Copyright integration – no more collecting and submitting copyright forms separately
  • IEEE PDF eXpress® availability to aid authors in creating IEEE Xplore® compliant formatting
  • IEEE CrossCheck integration – management of the review of each paper for plagiarism
  • Paper submission collection, tracking, and reporting

Committee & Meeting Support

  • Technical Program Committee member and author assistance through-out the entire process
  • Technical Program Committee management, including committee notifications and instructions
  • Technical Program Committee review, report creation & session creation

Program Management

  • Technical program management plan
  • Project management & regular progress reports
  • Speaker management
  • Author communication, coordination & execution
  • Electronic program for conference website
  • Non-presented paper audit
  • Production of final program & final submission to IEEE Xplore®
  • Work with registration, conference management, mobile app & publication vendors as needed

What Our Organizers Are Saying

From Committee support, to paper submission, to publishing in IEEE Xplore®, we know what it takes to support the creation of a successful technical program. We have 20+ years’ experience handling the unique needs of many types of engineering programs.

Working with the MCE/TPM team was a great experience!


Along the way there were many challenges that included a rapid timely ramp up of a new conference with a unique technical program format, diverse topics and global participation. The IEEE Photonics technical program management (TPM) team worked tirelessly with everyone involved with the conference at every step to ensure that all the technical programming and scheduling of events was professional and on-time making the event a great success that exceeded all our expectations.

Monica & Jeffrey
IEEE Photonics 2018 Research and Applications of Photonics In Defense (RAPID) conference

 

IEEE MCE
2020-03-11T13:59:42+00:00

Monica & Jeffrey
IEEE Photonics 2018 Research and Applications of Photonics In Defense (RAPID) conference

 

Along the way there were many challenges that included a rapid timely ramp up of a new conference with a unique technical program format, diverse topics and global participation. The IEEE Photonics technical program management (TPM) team worked tirelessly with everyone involved with the conference at every step to ensure that all the technical programming and scheduling of events was professional and on-time making the event a great success that exceeded all our expectations.

Enhances my volunteer experience…


As a volunteer the TPM enhances my volunteer experience, as it reduces some of the uncertainty in the process through their support. This avails more capacity for me to do a better job during the volunteer process during or before the conference. They also provide significant wisdom as they serve as the memory in the system from which we can draw wisdom and good practice.

Amr Helmy
University of Toronto & Former IPC Conference Chair

IEEE MCE
2020-03-11T14:00:16+00:00

Amr Helmy
University of Toronto & Former IPC Conference Chair

As a volunteer the TPM enhances my volunteer experience, as it reduces some of the uncertainty in the process through their support. This avails more capacity for me to do a better job during the volunteer process during or before the conference. They also provide significant wisdom as they serve as the memory in the system from which we can draw wisdom and good practice.

The staff provide invaluable insight…


They help on numerous fronts. They help spot talent within the conference – who is really keen to volunteer and contribute.  The staff provide invaluable insight into the members of the subcommittees.

Amr Helmy
University of Toronto & Former IPC Conference Chair

IEEE MCE
2020-03-11T14:05:19+00:00

Amr Helmy
University of Toronto & Former IPC Conference Chair

They help on numerous fronts. They help spot talent within the conference – who is really keen to volunteer and contribute.  The staff provide invaluable insight into the members of the subcommittees.
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IEEE MCE

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We Are Here to Help

If you woud like to discuss technical program management, please contact the MCE team.