Conference Education Courses

Suzanne Stiles, IEEE – Senior Director Financial Services conducts training for current users of Conference Concentration Banking which has now migrated to NextGen Banking. Suzanne provides an overview, notes the benefits, features, and walks you through how to use NextGen Banking for Conferences in a live demonstration. Suzanne points out similarities and changes in the new user experience.

Webex is used primarily for remote meetings where a web conference and/or audio conference bridge is needed to connect people in varying places into one meeting.

Learn public relations fundamentals for your conference.

Learn about best practices for setting up your registration site whether your event is for 10 or 10,000! There are various tools and resources for you to consider and we have the experience to help guide you through the process. Learn how optimizing the registration experience can lead to increased conference attendance.

Learn how your Organizational Unit can better partner with Industry Practitioners through IEEE events, See best practices, event planning models and what resources are available to support conference organizers and Organizational Units.

Learn how to expand your conference audience by utilizing basic marketing techniques including Social Media, Web Presence and Mobile Optimization. Plus, tune in for a first look at new Audience Development resources available by MCE.

The written presentation and voice over is produced in simplified Chinese. Learn how to access and utilize CrossCheck, a plagiarism detection tool. This free tool is available to IEEE conference organizers.

Learn how to implement plagiarism screening for your conference.

Learn about the benefits, responsibilities and risks associated with providing IEEE sponsorship. See the different types of sponsorships that are available, as well as, how to effectively work with non-IEEE organizations.

Learn about the IEEE Conference Application and Memorandum of Understanding (MOU) Process.

You will learn about he overall conference budgeting process and what is required. You will hear how Computer Society volunteer Frank Huebner builds flexibility into his conference budgets. Frank will also touch on developing a contingency plan, accounting for outliers and provide some tips on negotiation.

Learn the latest best practices on improving conference quality.

Learn best practices for closing the financials of your conference.

Learn about the financial requirement for IEEE Conferences.

You will learn about the overall conference budgeting process and what is required. You will hear how Computer Society volunteer Frank Huebner builds flexibility into his conference budgets. Frank will also touch on developing a contingency plan, accounting for outliers and provide some tips on negotiation.

Learn how to PDF Express, PDF Express Plus & eXpress Conference Publishing works. They are great time savers for a Publication Chair and improve the author experience.

Learn about the new MCE Technical Program Management service, designed to assist your Technical Program Chair or Publications Chair in managing the development of your conference’s technical program. From the Call for Papers to publishing in IEEE Xplore®, we know what it takes to support your committee and the creation of a successful technical program. From workshops to large conferences, we are able to reduce your administrative workload leaving you and your volunteers to focus on the technical aspect of your program.

Learn the key areas to preparing for and conducting your post conference financial audit. You will gain further insight on what IEEE requires, best practices that are being used and learn techniques that can save you time and effort. This webinar is especially beneficial for Conference Chairs and Conference Treasurers.

Question and Answer Re-cap. Managing Your Conference Finances. How to Develop Your Conference Budget.

Thank you for your interest and stepping forward to participate in the Conference Treasurer Education Program. We will combine eLearning courses and live webinars sessions to enhance understanding of the role of the Conference Treasurer, a combination of strategy tips and executable tactics. Our first webinar will provide a detailed overview of the blended learning program.

A new conference content submission process will be implemented when submitting your conference proceedings and the IEEE Packing List. The process is designed to validate the transfer of your author’s electronic IEEE Copyright prior to publication in the IEEE Xplore Digital Library.

Learn conference organizer best practices for interacting with Convention & Visitors Bureaus (CVBs), hotels, and other vendors. Understand how a conference profile can benefit both your conference and Organizational Unit. This panel discussion with IEEE Meetings, Conferences & Events and Business Events Canada (BEC) will give tips and tricks for how you can get ahead of the game with some simple preparation. Our format for this session will not be the typical webinar-style presentation you might be used to. Instead, our guest speakers will take advantage of the Google Hangout platform. A Google Hangout is a video call that is streamed live on YouTube. The conversation will be less formal than other presentations. Our goal is to create an engaging dialogue without using slide decks or PowerPoint, in a fun and educational way.

Learn about the new Electronic IEEE Copyright (eCF) Registration Process. IEEE requires all authors or their employers, who intend on publishing in the IEEE Xplore Digital Library to provide a transfer of copyright. Such transfer shall be a necessary requirement for publication. The webinar will provide an overview of the current process and upcoming changes to the eCF registration process. – The New Electronic IEEE Copyright (eCF) Registration Process 2018

The Electronic Copyright Form – Overview 2018. The electronic IEEE Copyright Form (eCF) is a highly effective tool designed for conference Publication Chairs. The tool’s main goal is to expedite the transfer of ownership rights of the intellectual property from the author to IEEE. It improves the author’s experience and saves time for the Publication Chair. IEEE policy requires that every submitted paper must be accompanied by a signed IEEE Copyright Form before publication can occur. There can be significant delays in publishing the conference proceedings if all copyright requirements are not met.

A new conference content submission process will be implemented when submitting your conference proceedings and the IEEE Packing List. The process is designed to validate the transfer of your author’s electronic IEEE Copyright prior to publication in the IEEE Xplore Digital Library.

Join us to learn more about the role of the Conference Treasurer. We will cover best practices for conference budgeting, banking, contracting, bookkeeping, financial and tax reporting, audits, and much more!

Learn about the essential requirements and steps event organizers need to know to meet the General Data Protection Regulation (GDPR), which went into effect in May 2018. Topics will include GDPR principles, communications, contracts and supplier agreements, registration and websites. In addition, resources and tools to assist volunteers will be identified.

An educational IEEE MCE webinar, in cooperation with Business Events Canada and Metro Toronto Convention Centre’s Leaders Circle.

Presented by Volunteer Fred Schindler, IEEE Conference Committee – Conference Scope and Why it Matters: Join us to learn more about understanding IEEE’s scope and how it impacts your conferences. Engage with your communities and enhance author participation by improving the focus of your conferences. Learn how we work with indexers and their impact on conferences. Ensure your conferences deliver the highest possible experience to everyone involved.

Learn how to plan and execute a high quality peer review program for your conference. We will cover best practices for managing the process, finding reviewers, an estimated timeline, acceptance rates and much more! Presented by Manfred Schindler, IEEE Conference Committee.

Learn more about strategically implementing plagiarism screening using Similarity Check (formerly CrossCheck) for your IEEE conference. Understand the various workflow options and learn the difference between similarity and plagiarism.
The Intellectual Property Rights team will also discuss how conferences can leverage their guidance, knowledge and support.

Join us to learn everything there is to know about making payments for your IEEE conference. You will learn about the different methods of payment at your disposal, including IEEE Payment Manager, and get guidance to ensure all payments are made as quickly and efficiently as possible.

Learn about the IEEE Conference Publication Program. We will highlight the role of the Conference Publication Chair; learn about publication tools, transferring copyright, how to prepare your conference proceedings for submission to IEEE and much more…

Get the top tips for creating better invites for your event.

IEEE Volunteer, John Barr highlights some of the challenges a conference Treasurer faces.

Are you looking to invigorate your next conference? Do you want to attract new attendees? Interested in introducing new elements to create interest in your current event? Join us for a conversation where we will share insights, lessons learned, opportunities and ideas from the innovative programs that IEEE Meetings, Conferences & Events has been piloting over the past three years. You will walk away with low-cost, practical solutions that you can immediately apply to your next event.

Event Site Selection – How to Leverage IEEE at The Start!

Learn about the Conference Education Program located here in The Center for Leadership Excellence.

Learn what are the best practices for handling indirect taxes for your conference. (VAT/GST/JCP)

Get best practices for engaging your audience with mobile apps.

Learn how to develop engaging industry-focused events. (Spanish Version)

Learn how to leverage organizations and the local organizing committee to make your conferences more successful. This webinar will be presented by IEEE Volunteer Tommy W, Mayne, IEEE PES VP Meetings and Conferences who will share his experiences and best practices.

This webinar will highlight the value of having an IEEE membership presence at your conference. We will touch on best practices and proven approaches on how to drive membership engagement and satisfaction.

Learn about IEEE Collabratec and how you can use the various tools and reach communities to enhance attendance & engagement at your conference.

Learn best practices, understand challenges, and opportunities in the development of an outstanding technical program for your event. Our experts will combine practical instruction with real-life examples of challenges and successes in areas such as conference scope, the IEEE Non-Presented Paper Policy, and written paper quality. Our presenters are Dr. Albert J. “Sandy” Williams of the IEEE Oceanic Engineering Society and Gordon MacPherson, Director of Conference Quality at IEEE.

New section level conference activity reports are now available on the Section Vitality Dashboard thru SAMIEEE. Learn how to access and navigate reports that highlight conference activity within your sections. New Reports: Conference Activity by GEO Unit Sponsor & Upcoming Approved Conferences by Location.

IEEE volunteer, Dr. James Irvine will provide an overview on how to effectively plan and manage your technical program. Learn best practices that you can apply to your next conference.

An IEEE Organizational Unit has many decisions to make when considering opportunities to provide technical co-sponsorship to a conference. Learn strategy, tactics and best practices for both evaluating and executing these sponsorship opportunities. Learn what are the benefits of providing technical co-sponsorship, as well as, the potential risks. IEEE conference organizer Bin Zhao, a member of the IEEE Conference Quality Committee and former Vice President of Conferences at the IEEE Electron Devices Society will share some real life examples of challenges and successes as it relates to technical co-sponsorship.

Learn what are ‘soft skills’ and how they can help engineers stay current and competitive in a dynamic marketplace. Understand how you can leverage conference organizing roles to develop these skills in yourself and others. You will learn what ‘soft skills’ are important to career development for those in technical fields and how to assess them.

Learn about new the guidelines approved by the Board of Directors for Conference Organizers, as it relates to having children at our events. IEEE is committed to providing an enriching experience and safe environment for all children who participate in IEEE programs and activities, throughout the myriad of educational programs, STEM projects and related opportunities. It is important to understand the new requirements and process. We will have a question and answer segment on this webinar.

In today’s climate, conference organizers should all be prepared for anything that could happen to protect the conference. From exhibitors, speakers, attendees, employees, and to the greatest degree possible, the continuity of the event. This session is aimed at helping you prepare yourself to deal with the threats and hazards that might befall your event and to prevent, or at the very least, minimize the impact of the disaster.