Event Planning & Logistics

Keep Calm and

Plan On

So what happens next? The information on this page will help you get started, set up the business arrangements, manage the conference, and make sure you have met all the IEEE requirements.

Table setting with pink votives

Great IEEE Conferences Start Here

Working With a Convention & Visitors Bureau


Learn how CVBs can help you choose the right city for your event

Site Selection & Management


What to keep in mind when choosing a city and date

Contracting Concessions


The key factors that go into negotiating site contracts

Hotel Room Block Management


Know what to consider when you contract a hotel room block

Food & Beverage


Best practices and important tips for planning meals and menus

Meeting Room Setup & AV


How to ensure your meeting room is set up for success

Event Accessibility


Make sure your conference or event is a place where all your visitors can be comfortable

Managing Exhibits


Exhibitions can be tricky. We’ll teach you how to do them right

Who’s Who on the Hotel Staff


Understand the staff you’ll be dealing with when arranging a conference

Glossary of Terms


The terms any organizer needs to know

Forms & Templates

Looking for a specific document, template, or form?
Quickly find what you need in our searchable downloads repository.