Event Accessibility

Provide the opportunity for attendees to note their dietary preferences, restrictions and special accommodations when registering for an event.

Below are some special accommodations you will need to capture during registration.


Jump to a topic:

Dietary Restrictions

  • Ask for dietary preferences and restrictions during the registration process
  • Be sure to share the feedback you receive with all vendors who will be serving food to your attendees
  • Make sure to place visible signage on buffets to highlight possible food allergens
  • Note that if an attendee requests a kosher meal, this will need to be ordered in advance as venues do not prepare these in house

Physical Accommodations

  • Be sure to follow ADA laws when planning your event
  • Take into account accessibility (stairs, elevators, ramps for stages) during your site visit, even if you are unsure of the requirements of your participants
  • Work with the venue to connect with local vendors for specialized equipment or experts if necessary. ie, (hearing aids, sign language interpreters, service dogs, mobility aids, closed captioning) 
  • If offering a buffet, have servers available to assist
  • Allow for extra capacity and table space to accommodate wheelchairs and assistance animals, including in banquet, reception and meal areas
  • Determine the accessibility of any outside entertainment and transportation services offered to participants

Additional Tips

  • Contact registrants by phone or email to review and confirm special accommodations
  • Establish an emergency response plan for individuals with disabilities

We Are Here to Help

If you have questions about event accessibility, please contact the MCE team.