1099 & 1042 Schedule of Payments
If your conference made payments to US citizens, and/or takes place in the US, then payments considered taxable must be reported to IEEE through the submission of the schedule of payment form.
What is considered to be a “taxable” payment?
Submit schedule of taxable payments
It’s important to allow enough time for IEEE to properly report taxable payments for a given year. To ensure this, forms should be completed shortly after the conference ends, and no later than the end of the year in which the payment was made.
Payments (such as awards, grants, honorariums, prizes, commission payments, hourly compensation payments or lump sum payments) issued to US Citizens must be reported.
- Use the 1099 schedule to report all payments made to US citizens, or resident aliens, that would be classified as income. Do not include expense reimbursements* This form applies for all conferences.
- Use the 1042 schedule to report any payments, made to non-US persons, if your conference takes place in the US. Do not include expense reimbursements* Do not complete the 1042 form if your conference takes place outside the US.