Step 1: The Conference Organizer requests a PDF eXpress site when completing the IEEE Conference Publication Form.
Step 2: A customized PDF eXpress Web page is created and is available exclusively to your conference authors.
Step 3: After the PDF eXpress site has been created, IEEE PDF support provides you with instructions to post on your conference Web site for your authors. These instructions reference the conference’s Letter of Acquisition and address the requirement of placing the appropriate copyright footer on each paper. Please be sure that all authors receive these important instructions.
Step 4: Prior to submitting their final papers, authors visit your conference’s PDF eXpress site to either:
- convert their papers from their source application formats to IEEE Xplore®-compatible PDFs, or
- check existing PDFs to determine if they are IEEE Xplore®-compatible (and how to fix the PDFs if they are not).
Step 5: As soon as your authors verify that their PDFs are IEEE Xplore®-compatible, they send these PDFs to you or your production team.
Step 6: Each PDF needs to be checked to verify that the creation date matches the last modified date. If the dates don’t match, inform the author that the PDF cannot be accepted because the modification may have jeopardized IEEE Xplore® compatibility.
Step 7: Once you have your conference’s certified PDFs, you are ready to prepare the Conference Content for the IEEE Xplore® Digital Library.