Key Roles & Responsibilities
There are five key roles for any conference.
General Chair: Appointed by the sponsoring organization. Often responsible for selecting the conference location. Appoints the chairs of other committees that make up the conference committee.
Finance Chair & Treasurer: Depending on the size of the conference, a committee may be necessary to ensure all financial, tax, and audit requirements are met. Some of these requirements include establishing conference bank accounts, indirect tax, insurance and bonding, budget, expenses, financial reports, and conference closing. Also responsible for the final audit, if required.
Program Chair: Ensures that a well-balanced, high-quality program is organized and presented at the conference. Handles the Call for Papers through the selection and review of every paper. Assists in the scheduling of session rooms and helping with local arrangements for the program.
Publications Chair: Responsible for the coordination of conference content production (e.g., papers from special tutorial sessions or colloquia, summaries of conference papers, programs, etc.) and serves as the point of contact for all Xplore submission-related inquiries before and after the conference.
Publicity & Public Relations Chair: Gathers, maintains, and utilizes lists of media contacts and past and potential attendees for targeted outreach; promotes the conference through placements in various publication calendars and advertisements in IEEE and non-IEEE publications and news media. May also develop and manage the website and any social-media applications.
Depending on the size and scope of the conference, chairs may establish committees for these activities.